Leanchoil Trust Privacy Statement
LEANCHOIL TRUST is a Company Limited by Guarantee (SC654087) and a registered charity (SC050975).
1. YOUR PRIVACY
Leanchoil Trust respects the privacy of our supporters and visitors to our website. We are committed to protecting your privacy and the security of your personal data. Whenever you provide personal data to Leanchoil Trust we will ensure it is treated in accordance with current UK Data Protection legislation.
2. HOW WE USE PERSONAL DATA
Leanchoil Trust will collect personal data about you such as your name, postal address, telephone, email, and your bank details if you are supporting us through donations.
Leanchoil Trust may use the personal information you give to us for one or more of the following, in accordance with the permissions that you have provided:
- membership administration
- administration of donations and legacies
- research and statistical analysis
- communications about the work of the Charity including events, fundraising, membership, and projects
- processing volunteer, trustee, and job applications
- consent forms to use and store photographs, video, design, written and oral works belonging to you by the Trust or a third party
- to respond to any correspondence or complaint you submit to Leanchoil Trust
3. WHO CAN ACCESS YOUR DATA?
Your information is only accessible to our staff or to contractors and suppliers who we have engaged to carry out services on our behalf.
All contractors, consultants, partners or other associates or agents processing personal data for and on behalf of Leanchoil Trust as processors must enter a contract that provides (as a minimum) that they:
a. only act on the written instructions of Leanchoil Trust (unless required by law to act without such instructions);
b. ensure that people processing personal data on behalf of Leanchoil Trust are subject to a duty of confidence;
c. only engage a sub-contractor to process personal data on behalf of and with prior consent and a written contract with Leanchoil Trust;
d. assist Leanchoil Trust in responding to requests from data subjects seeking to exercise their rights under the Data Protection legislation;
e. assist Leanchoil Trust in meeting its obligations under the Data Protection Legislation in relation to security of processing, the notification of personal data breaches and data protection impact assessments where applicable;
f. delete or return all personal data to Leanchoil Trust as requested at the end of the contract;
g. allow data protection audits and inspections by Leanchoil Trust of personal data held on its behalf (if requested) to ensure that both parties are meeting their requirements under the Data Protection legislation and tell Leanchoil Trust immediately if asked to do something that infringes the Data Protection Legislation; and
h. indemnify Leanchoil Trust against any prosecutions, claims, proceedings, actions or payments of compensation or damages, without limitation.
We do not sell personal data or allow any third party organisations to use it for their own purposes. We will only disclose information to third parties or organisations if we are required to do so by law.
When we require consent, we will ensure that you are as fully informed as possible at that time on what we do with your information. This is in line with the current Data Protection legislation.
Leanchoil Trust will act upon the choice of communications preferences you have elected to receive and in the way you wish to receive them. However, there are some communications that will need to happen regardless of your communications preferences to fulfil our obligations to you as a member of LEANCHOIL TRUST. This will include Membership renewal notices.
6. ACCESSING AND AMENDING YOUR PERSONAL DATA
You have the right to request a copy of all the personal data held about you. A copy of the data held will be sent to you as soon as possible but no later than 30 days after receiving your request.
If you require a copy of your personal data, or you wish to update the personal data we hold for you, please use the contact form on www.leanchoiltrust.org or email firstname.lastname@example.org. We will update your personal data within 30 days of receiving your request
117 - 121 High Street
Forres Moray IV36 1AB